Simple Registration

• An old laptop

• The event has been added to the group that contains all the expected attendees

• Default

• Attendees arrive, search for themselves by name or phone number and tap Check-in to register & check-in. They are marked as attended.

Simple Child Check-in

• An old laptop with a USB label printer outside the Sunday school room

• Recurring “Sunday School” event is added to the Children’s group that contains all children and leaders

• Default, but with the default Profile set to “Default – Child Check-in” in Global Check-in Settings

• Parents bring children to the Sunday school as they arrive at church
• Parents search by name or phone number and print labels
  • Children are automatically marked as checked-in
  • Guests can register
  • Guardians receive a security pick-up label
• At the end of the service, parents present their pick-up label, which is matched to their child’s label to collect the child
   

Child Check-in with separate Registration & Check-in

• Two laptops and one USB label printer in the church entrance lobby
• One laptop and a barcode scanner at the entrance to the Sunday school rooms

• Recurring ‘Sunday School’ event is added to the Children’s group that contains all children and leaders

• Default Profile set to “Default – Child Check-in”
• Separate Registration & Check-in enabled

• Parents register children on arrival at church using the laptops in the lobby and print labels
  • Children are only marked as Registered, not checked-in
  • Guests can register
  • Guardians receive a security pick-up label
• Children then go in to church for the first part of the service
• When the children go to their groups, their labels are scanned as they go to the Sunday school rooms and they are marked as Checked-in
• At the end of the service, parents present their pick-up label, which is matched to their child’s label to collect the child
• The child’s label is scanned again to check them out and the parent notified of any incidents that were recorded during the event
   

Large scale Child Check-in

• Multiple laptops / All In One PCs / iMacs / Chromebooks / tablets for registration
• Multiple networked label printers for registration and in each room for label re-printing, connected to a single computer in a back office that has the Hubb Print Connector installed on it
• Children’s groups check-in children using:
  • Laptop & barcode scanner, or
  • Mobile and QR code scanner, or
  • Mobile and bluetooth barcode scanner, or
  • A few tablets used to check-in manually on the register
  • Every table leader uses their mobile phone to check-in their table of children manually on the register

• Recurring ‘Sunday School’ event is added to the Children’s main group, with multiple sub-groups added - one for each small table group within each age range

• Separate Registration & Check-in enabled
• Custom Check-in profiles for each age range, with different label requirements for each:
  • Creche requires a full child label + guardian label + nappy bag label
  • Young children’s groups just need the child label and guardian label
  • Youth groups just have a name label printed for the children with no security features

• Parents register children on arrival at church using the laptops in the lobby and print labels
  • Children are only marked as Registered, not checked-in
  • Guests can register
  • Guardians receive a security pick-up label
• Children then go in to church for the first part of the service
• When the children go to their groups, either:
  • their labels are scanned as they go to the Sunday school rooms and they are marked as Checked-in
  • Or they are manually marked as checked-in by their table leader using the register
• At the end of the service:
  • parents present their pick-up label, which is matched to their child’s label to collect the child
  • The child’s label is scanned again to check them out (or this done manually via the register) and the parent notified of any incidents that were recorded during the event
  • Youth check themselves out using a tablet before they leave

Large scale conference

Option 1: Scan e-tickets

• Set up a payment group in advance where delegates purchase tickets and are emailed e-tickets to print and bring with them on a PDF template of your choice. (The template could instruct the delegates to cut and fold their e-ticket into a lanyard badge.)
• On arival at the conference, use smartphones to scan the e-tickets to check-in the delegates
• At the seminar rooms, use smartphones to scan the e-tickets to check-in the delegates

Option 2: Register and print labels on arrival

• Multiple laptops / All In One PCs / iMacs / Chromebooks / tablets for registration
• Multiple networked label printers for registration, connected to a single computer in a back office that has the Hubb Print Connector installed on it
• Seminar rooms check-in delegates using:
  • Laptop & barcode scanner, or
  • Mobile and QR code scanner, or
  • Mobile and bluetooth barcode scanner, or
  • Tablets or mobiles manually on the register

• The Conference event is added to the main group containing all attendees, with multiple sub-groups added – one for each seminar

• Default (Conference) profile assigned to main group (prints name label)
• Default (no label) profile assigned to seminar groups

• Delegates register on arrival using the computers / tablets in the lobby and print labels.
• When attending each seminar, the delegate scans their label to check-in to that seminar (or the seminar facilitator marks them as checked-in manually with a phone or tablet on the register)